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Current available jobs in Administration/General Management:
The Office Manager serves as the first point of contact for the General Manager (GM). This position is responsible for the overall management of administrative, clerical, and operational duties as presented by the GM. The Office Manager will contribute to maintaining the stability and continuity of the office by relaying information, performing daily tasks, strengthening and empowering the team, and providing exceptional support to the GM. The Office Manager will report to the GM.
Assist in maintaining the GM’s Outlook calendar and schedule all calls, meetings, conferences and appointments
Check all mail, faxes, voicemails, and emails, returning messages in a timely manner (24 hours or less) or filtering to the appropriate individuals
Facilitate getting the accurate answers from the GM and responding to requests
Compose and type general correspondence to include SOP’s and other similar resource materials
Assist with coordination of special events involving the GM to include department head meetings, team building events, community events, speaking engagements, and social functions
Purchase card reconciliation
Make all travel arrangements for the GM (flights, accommodation, and ground transport)
Creates travel itinerary and packet for each trip
Anticipate, prepare, and distribute appropriate briefing materials for the GM in preparation for meetings, travel, and presentations
Create, organize, maintain, and manage all files, keeping all files confidential
Required to run business errands
Performs all other duties as assigned
Knowledge, Skills and Abilities:
Excellent written, verbal, analytical, and organizational skills
Detail oriented with stellar proofreading skills
Ability to establish priorities and manage time effectively
Proficiency in MS Office (Word, PowerPoint, Excel, and Outlook) with web-based resources and internet research a plus.
Confidence when working with both internal and external contacts
Polished and articulate with strong interpersonal skills
Events planning and coordination experience a plus
Must possess quality leadership and teamwork attitude
Must possess great attention to detail
High School diploma; some higher education preferred
Must have successful track record of office management in a complex, multi-faceted organization, preferably in support of an Executive
8 years of relevant administrative experience and 3 years supporting an Executive
Ability to stand, sit, use of hands to handle, or feel, reach with hands and arms
Ability to lift and/ or move up to 25 pounds;
Specific vision abilities required by this job include close vision and distance vision.
The noise level in the work environment is usually moderate.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
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